Expense Intelligence for Business

Every invoice watched. Every overcharge caught.

ShepherdSignals monitors every bill your business receives, detects price creep the moment it happens, and finds you named cheaper alternatives — automatically, across every expense category.

3.4%
Average revenue recovered in the first period
19d
Earlier price creep is caught vs monthly P&L review
27×
Average ROI — for every dollar in, twenty-seven come back
The Problem

Your costs are creeping up.
Nobody is watching.

Every supplier knows that busy business owners don't scrutinise invoices line by line. They raise prices slowly, quietly, and rely on inertia to keep you paying.

Supplier prices rise silently
Sysco, GFS, your linen service, your pest control company — they all raise prices gradually. By the time it shows on your P&L, you've overpaid for months.
+14%
average annual price creep across common suppliers
Contracts auto-renew without review
Linen services, waste removal, pest control — most contracts have automatic renewal clauses with built-in price increases. They're designed to be ignored.
73%
of businesses haven't renegotiated a vendor contract in over 2 years
You're paying loyalty tax
Long-term suppliers charge more to loyal customers than to new ones. Your 5-year relationship with your Sysco rep is costing you money, not saving it.
8–15%
typical gap between your price and a competitor's quote for identical items
You find out too late
Monthly P&L reviews catch cost increases weeks after they've already compounded. By month end, you've served thousands of covers at the wrong margin.
19 days
average delay between a price increase and a business owner noticing
How It Works

Set up in 20 minutes.
Then it runs itself.

No software to install. No dashboards to check. Everything happens in your email inbox.

1
Forward your invoices
Set up a forwarding rule so every invoice your business receives goes to your ShepherdSignals inbox. One rule. Takes 2 minutes. Works with any email provider.
20-minute setup
2
We read every invoice
ShepherdSignals reads every invoice the moment it arrives — food, linen, utilities, maintenance, anything. We compare every line item against your history and against market rates.
Continuous monitoring
3
You get the alert
Within 24 hours of any price increase: which item, which vendor, exactly how much you're overpaying, and which competitors are cheaper — with their contact information.
24-hour alerts
What You Get

Not just alerts.
The full intelligence layer.

Every ShepherdSignals client receives the same complete service — ongoing monitoring, weekly digests, monthly reports, and a human team watching your numbers.

24-Hour Price Creep Alerts
The moment any supplier raises a price, you get an email. Not next month. Not next week. Within 24 hours, with the exact item, vendor, and dollar impact.
Competitive Benchmarking
Every alert includes what your competitors are paying for the same item — with named alternatives and their contact information so you can act immediately.
Weekly Digest
Every Monday morning: a summary of the week's cost movements, items on target, items flagged, and the three highest-priority actions for the week ahead.
Monthly Full Audit
A complete expense audit every month — total spend per category, all price creep events, competitive gaps identified, and a prioritised savings action plan.
Smart Switch Recommendations
When you're overpaying, we don't just tell you — we find 2-3 specific alternative vendors in your area with estimated savings and how to contact them.
Priority Action List
Every report ends with a ranked list of actions — sorted by annual saving potential, with effort level and specific next steps so you always know what to do first.
What We Monitor

Every expense category.
One inbox.

Forward every invoice you receive — regardless of vendor, category, or format. ShepherdSignals reads it all.

Food & Beverage
Every ingredient, every supplier, every invoice. Benchmarked against GFS, Restaurant Depot, and local alternatives.
Sysco · GFS · Restaurant Depot · Local
Labour & Staffing
Payroll cost trends, overtime patterns, scheduling efficiency. Flagged when labour cost % drifts above your target.
7shifts · Deputy · ADP exports
Utilities
Electricity, gas, water, internet. Consumption per customer tracked and benchmarked against industry averages.
BC Hydro · FortisBC · Shaw · Telus
Vendors & Services
Linen, pest control, cleaning, CO2, waste removal, uniforms. The most price-crept category in hospitality.
Alsco · Cintas · Rentokil · GFL
Maintenance & Repairs
Equipment repair costs tracked cumulatively. Flagged when repair spend approaches replacement value.
All equipment vendors and service companies
Everything Else
Insurance, subscriptions, marketing, merchant processing, rent, office supplies. If it's an invoice, we read it.
Moneris · Square · insurance renewals
Who It's For

Built for hospitality.
Works for any business.

Any business that receives recurring invoices from multiple vendors is leaving money on the table. ShepherdSignals gives it back.

Golf Clubs
Seasonal operations with complex food, linen, and maintenance costs across multiple vendors
Restaurants
High invoice volume, tight margins, and supplier relationships built on loyalty rather than price
Hotels & Resorts
Multiple departments, dozens of vendors, and contract renewals happening at different times of year
Cafes & Bakeries
Commodity-driven costs — dairy, flour, coffee — that move constantly and hit margins hard
Fitness & Wellness
Equipment maintenance, cleaning, and staffing costs that creep quietly under the radar
Healthcare
Medical supplies, cleaning, and maintenance contracts that rarely get competitive quotes
Retail
Product procurement, utilities, and vendor service contracts across multiple categories
Any Business
If you receive invoices and pay bills, ShepherdSignals finds where you're overpaying
What It Looks Like

An alert lands.
You act.

Every alert is written in plain English, references your actual invoice, and tells you exactly what to do — including who to call and what to say.

Specific vendor and item — not a vague summary, the exact line on your invoice
Annual dollar impact — how much this increase costs you over 12 months at current volume
Named alternatives — 2-3 specific companies in your area, with estimated savings
Action you can take today — a phone number, a website, a specific ask
Onboarding

Your system, built
in 10 days.

From handshake to fully automated — we handle the setup so you don't have to think about it.

Day 1
Onboarding audit
We run a full backtest on your existing invoices. Your first report lands in your inbox before we even start the setup.
Day 3
Forwarding live
Invoice forwarding is configured. Every new invoice is being read automatically the moment it arrives.
Day 5
First live alert
Your monitoring is live. The first real price change triggers your first automated alert — exactly as it will every week from here.
Day 10
Full system running
Weekly digests, monthly reports, competitive benchmarking — your complete expense intelligence funnel is live and automated.
Get Started

See what you're
overpaying today.

Upload your invoices and get a free expense audit in minutes. No account required. Your data is never stored.

Or email us directly
shepherdsargent@shepherdsignals.com
No credit card. No commitment. Just your invoices and 5 minutes.